Designing Labels for Your DuraLabel PRO Series

Last Modified: 08/10/2021
Article Contents



Learn how to design labels using Microsoft® Word. Variations may occur among different versions of Word, but basic principles are the same. The DuraLabel PRO/PRO 300 is designed to work with any currently supported Windows software and should work with the software installed on your computer. Microsoft Word 2003 and 2010 were used to describe many procedures in below.

The following information assumes your printer has been properly installed and is connected in the online mode.

Like visuals? You can view the instructional tutorial here: DuraLabel Lab Pro User Guide

Text Boxes

Text boxes let you position text anywhere on a document. They can have borders and be filled with color or have no borders and be transparent. They’re ideal for grouping text and graphics. You can format text within the text box to the size and style you choose.

Add a text box by clicking Insert on the Word toolbar, then click Text Box. A menu appears displaying several text box templates. Click Draw Text Box at the bottom of the menu, then draw a square on the blank page where you would like the text box to appear.

A text box with eight small boxes (handlebars) along its border appears at the location you clicked. You can begin entering text immediately. The text box expands as you enter text.


The “handlebars” let you change text box size. Click on a handlebar and drag it until the text box is the desired size. Dragging a middle-top or middle-side handlebar changes the width or height of the text box. Dragging a corner handlebar lets you change width and height simultaneously.

NOTE: Pressing the Shift Key while dragging a corner handlebar changes a text box’s width/height proportionately.


To position a text box on a label canvas, place the cursor anywhere along the text box’s border, but not on a handlebar. Your cursor will become a 4-headed arrow. You can now drag the text box to another location.

If you don’t want the text box border to print on your label, double-click on a corner of the text box. A Format tab opens on your computer’s menu bar*. Click Shape Outline, then select No Outline from the options that appear.

*Describes Word 2007 or Word 2010 procedure.

The text box border disappears.

NOTE: If you choose not to use a text box for your text, you will still be able to print your label, although you will not be able to move your text or graphics freely. Consult your word processor’s help file for more detailed information about using the text box tool.


To insert a symbol on your Word document, select Picture from your Insert tab, browse for the symbol you want to add, select it, then click Insert.

The symbol now appears on your Word document. Move and resize symbols as necessary.

NOTE: Graphic Products provides you with industrial safety symbols in the DuraLabel PRO/PRO 300 Templates and Symbols folder on your DuraLabel PRO/PRO 300 CD. Run the CD, then click on Install Templates & Symbols on the DuraLabel PRO/PRO 300 Startup Screen that opens. You can store the Templates and Symbols folder in any convenient location on your computer.

HINT! When determining a symbol’s size, make it large enough to be recognized from a reasonable distance and check regulatory requirements to ensure compliance.

To freely position an image or symbol, right-click on it and select Format Picture from the context menu that appears. Select the Layout tab on the Format Picture dialog box that now appears and choose the “In front of text” text wrapping option.

More Support Options

If you have any questions about using your DuraLabel PRO Series printer, get help from Graphic Products’ world-class support team by calling 800-788-5572 or visiting We’re here to help with all your labeling needs!

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